Bug: Attendees can change meeting time

[mephisto]

I don't know if this is really a bug or a feature, but it seems that meeting attendees can change the time for a meeting in their local calendar. The person that invited to the meeting gets a notification of this change, but his meeting time remains the same.
If this is a feature to allow attendees to make a suggestion for alternative meeting times or let them chose to attend to only e.g. half of the meeting, the invitee should see such changes made by the invitee in his own interface.
I don't know if this behaviour is the way Exchange does it, but the Groupware solution we used to have (MeetingMaker) allowed no changes for the attendees.

A little feature request: The button "calendar" offered in meeting invitation emails shows the event in your calendar. This "virtual" event should be distinguishable from the other events, e.g. with a dotted frame.

[ScalixSupport]

Hi mephisto,

I'll add a feature request for you first item.

As far as the "virtual" event your talking about before accepting the meeting right? If you look closely at the colored bar you will see white lines through it which indicates a tenative appointment.

Best wishes,
Don

[mephisto]

Hi Don,

I'll add a feature request for you first item.

Thanks

As far as the "virtual" event your talking about before accepting the meeting right? If you look closely at the colored bar you will see white lines through it which indicates a tenative appointment.

Well, the colored bar seems to be of a lighter color, but I feel that this is not clear enough:

Much more importantly: If I click on the "calendar" button (not having accepted the meeting), the entry is placed into my calendar and stays there, while the person who invited me is not notified. I haven't found a user's guide so I don't know what the function of this button is, but logic tells me, that the way it is right now can't be the intended one.

[mephisto]

I realized that the white lines in the tentative meetings you were talking about turned up in Outlook, but not in SWA. The bug still remains here. Will this be fixed in Scalix 10?

[jg]

The behaviour you are seeing is intended, and follows the Microsoft Outlook/Exchange calendaring "model". Whether the Outlook "model" is a good one is debatable.

When I send you a meeting request it sits in your Intray until you process it (or Outlook can be configured to auto-accept meeting requests). When Outlook or SWA list your intray and find a meeting request the meeting is *tentatively* added to your calendar without any action on your behalf. The color coding of the appointment indicates the meeting is tentative(light blue vs. dark blue). I guess the purpose of this is to show you effectively have a "pending" appointment, such that if you were to view the calendar before actually processing the meeting request (e.g. you had a lot of new mail) then you'd see that someone was attempting to schedule a meeting with you.

Once you process the meeting request you then have the option to Accept, Tentatively Accept or Decline the meeting request, at this point the organizer gets sent a response.

On your first point, the Outlook/Calendaring model does allow you to change the time of a meeting that you've been invited to. When you attempt this with Outlook a message is displayed informing you that:

"You may want to let the meeting organizer know you change the meeting "meeting name". If the meeting organizer sends an update for this meeting, your changes will be lost. Is this OK?"

and it gives you an OK and CANCEL button.

Moving an appointment with SWA does not display such a warning and this looks to me like an omission and we will raise a request to have a "warning" added to mirror the Outlook behaviour. This issue is not addressed in Scalix 10.

Cheers,
JG